NEWS
Request for Proposals for Street Paving of Haymac, Island, and Link
Request for Proposals (RFP)
Repaving of Haymac Drive, Link Lane, and Island Drive
City of Parchment, Michigan
April 3, 2024
Issuing Agency: City of Parchment
650 S. Riverview Drive
Parchment, MI 49004
Contact Person Nancy R Stoddard, City Manager
(269) 492-3263 manager@parchment.org
Submittal Deadline: May 1, 2024 – 12:00 pm
Attn: Nancy Stoddard, City Manager
City of Parchment
650 S. Riverview Drive
Parchment, MI 49004
Project Description and Scope of Work
The City of Parchment is seeking proposals from qualified companies with experience in milling, repaving, and installation of speed humps.
The Scope of Work to be completed for this project includes individual lists of costs for each of the three streets included:
Haymac Drive (Clarnin to G Avenue) approximately 6000 sq yds:
- Cold mill existing pavement two inches in depth
- Sweep and clean street prior to resurfacing
- Apply bonding agent over resurfacing area
- Resurfacing will be accomplished with bituminous materials including a compacted thickness of no less than 2 inches.
- Install two speed (2)humps per the City of Kalamazoo specifications
Project Pricing $___________
Link Lane (Shoppers Lane to Commerce Lane) approximately 1720 sq yds
- Cold mill existing pavement two inches in depth
- Sweep and clean street prior to resurfacing
- Apply bonding agent over resurfacing area
- Resurfacing will be accomplished with bituminous materials including a compacted thickness of no less than 2 inches.
Project Pricing $_____________
Island Drive (Riverview Drive, 291 LF West)
- Cold mill existing pavement two inches in depth
- Sweep and clean street prior to resurfacing
- Apply bonding agent over resurfacing area
- Resurfacing will be accomplished with bituminous materials including a compacted thickness of no less than 2 inches.
Project Pricing $______________
Discontinuance of Work
The Parchment City Manager shall have the authority to suspend the work, wholly or in part by written order due to failure on the part of the selected Contractor to carry out orders given or comply with any provisions of the contract documents. Any practice that is deemed obviously hazardous by the City Manager or her representative, shall be immediately discontinued by the Contractor upon receipt of either written or oral notice to discontinue such practice.
Standard Contract
The selected Contractor shall include in their proposal a copy of their Standard Contract.
Terms of Contract
The term of this contract shall be for the period of the 2024 Construction Season.
Insurance
Contractor shall file with the City of Parchment evidence of Workman’s Compensation, Commercial General Liability, and Business Auto Liability. Limits of insurance shall be as follows:
Minimum amounts of $1,000,000 in employer liability
Statutory required amounts in Workman’s Compensation
$1,000,000 Commercial General Liability
$500,000 in Business Auto Liability
A certificate of insurance shall be filed with the City of Parchment prior to award of contract. The City of Parchment shall be listed as an additional insured under General Liability and also listed as a certificate holder. Such insurance shall be maintained throughout the term of this contract and may not be canceled without providing at least thirty (30) days advance notice of such cancellation to the City of Parchment.
Indemnification
The Contractor agrees to hold harmless and indemnify the City of Parchment against any and all claims, suits, damages, costs, or legal expense as a result of bodily injury or property damage resulting from the negligence of the Contractor.
Proposal Evaluation and Contractor Selection
The Transportation Economic Development Fund will select from completed proposals submitted on or before May 1, 2024 at 12:00 pm.
Selection will be based on:
- Schedule and cost estimated for the scope of work.
- Approval of proposal by the Transportation Economic Development Fund (TEDF) representative.
Administrative Information
- All submittals must be valid for a minimum period of ninety (90) days after the date of submission.
- The City of Parchment makes no guarantees to any offering company until such time the City approves the contract.
- The City of Parchment reserves the right to reject any or all proposals and to make the award that is deemed to be in the best interest of the City of Parchment.
- Prospective applicants may make inquiries concerning this Request for Proposals to clarify the requirements. Direct inquiries to:
Nancy R Stoddard, Parchment City Manager
(269) 492-3263 manager@parchment.org
2024 City Commission Meetings
The Parchment City Commission Meetings are held on the first and third Mondays of every month at 7pm in Parchment City Hall, 650 S Riverview Drive.
The exceptions would be Tuesday: January 2, 2024 (holiday 1-1-2024) and September 3, 2024 (holiday 9-2-2024)
There will be a Work Session/Goal Setting meeting for the 2024-2025 Budget immediately following the February 5 and April 15 Commission meetings.
The agenda packet is available on the City Hall tab, under Agenda Packets and Minutes. The public is welcome to attend.
Self-Guided Walking Tour of Kindleberger Park History
Karen Woodworth (Library Ambassador), in collaboration with Cheryl Lyon-Jenness, has just launched a self-guided walking tour of the history of Kindleberger Park on the PocketSights app.
You can view the tour on the free PocketSights app (perfect for when you are actually in the park), or you may view it on their website here: https://pocketsights.com/tours/tour/Parchment-Kindleberger-Park-Self-Guided-History-Tour-6737
The tour starts at the library and has nine stops. Each of the stops has written notes about the Park’s history, an audio narration (by Cheryl), lots of photos, and even a film clip of the Park’s dedication in 1933.
Kindleberger Arts Commission Meeting
Kindleberger Arts Commission Meeting
The second Monday of every month (Except July and August) at 6 pm at Parchment City Hall, 650 S Riverview Drive.
The Public is welcome to attend.
Parchment Planning Commission Meeting
The Parchment Planning Commission will meet on the 4th Wednesday of every month (except November and December) at 6pm in Parchment City Hall.
The public is welcome to attend.
Commerce Lane/Railroad Trestle Restoration Project and Urban Wildlife Corridor
Commerce Lane/Railroad Trestle Restoration Project
The Commerce Lane/Railroad Trestle project proposes to combine riverbank restoration efforts
along Commerce Lane with the alteration of the city-owned railroad trestle to improve River
flow. The Commerce Lane railroad trestle crosses the Kalamazoo River on a diagonal from west
to east, and due to the spacing of its supporting structure has often caused a pile-up of river
debris and has altered and impeded river flow.
The removal of the trestle to improve river flow and offer wildlife viewing opportunities
combined with a riverbank restoration project in the area along Commerce Lane would offer a
very visible model for environmental remediation along the river corridor.
Urban Wildlife Corridor
In its initial stages, this Urban Wildlife Corridor project would identify and prioritize critical
riverine, riparian and upland areas for resource restoration, inventory current populations of
plants and animals, develop a focused “pockets of recovery” plan, and carry out recovery and
resource enhancement in designated areas.
In the longer term, Urban Wildlife Corridor restoration projects offer the opportunity to develop
public awareness of the river and its surroundings as an important environmental resource.
Varied projects including coordinated river access points for kayaks and canoes, development
of wildlife viewing trails, birding trails with handicap access, pollinator pathways, a nest box trail
through the region, and an increased opportunity for more passive enjoyment of the river with
enhanced picnicking spots and observational platforms and sites would all contribute to a
growing public awareness of and appreciation for the river as a regional asset.
SWMP Report
The National Pollutant Discharge Elimination System (NPDES) Program protects the surface waters of the state by assuring that discharges comply with state and federal regulations. Anyone discharging to surface water of the state are required to make application for and obtain a valid NPDES permit.
The City of Parchment (City) is committed to ensuring that stormwater runoff from its roadways and facilities complies with all federal and state environmental regulatory requirements.
The City’s Municipal Separate Storm Sewer System (MS4) Individual Permit (MI00600184), hereafter referred to as the MS4 Permit, is issued through the Michigan Department of Environment, Great Lakes and Energy (EGLE) and is administered at the State-level by the EGLE. The City’s program is part of the Federal National Pollutant Discharge Elimination System (NPDES), authorized by the United States Environmental Protection Agency (EPA) through the Clean Water Act. This permit replaces and supersedes previous coverage under the MS4 General Permit.
Parchment’s MS4 Permit is applicable for five years and effective from August 20, 2018 to October 1, 2022. It authorizes stormwater discharges from City of Parchment’s MS4 service area to surface waters within the City Limits.
The City service area is regulated by the MS4 Permit covers any separate storm sewer system owned and/or operated by Parchment and located within census urbanized areas (CUAs) of Michigan identified in the 2010 Census by the U.S. Census Bureau.
This is the City of Parchments permit application that has been approved by EGLE. Comments or questions can be directed to the City Manager at manager@parchment.org.