Position Summary: The Deputy Clerk assists the City Clerk in performing specialized clerical and administrative work while maintaining official City records, assists in voter registration and elections, and acts as recording secretary for City Commission meetings in the absence of the City Clerk. He or she is also responsible for supporting City programs/functions by performing a variety of general office/clerical support duties. This position’s responsibilities include typing, maintaining the Qualified Voters’ File, scheduling, and data entry, record keeping, utility billing and receiving payments, coordination of meetings, maintaining supplies, coordinating mailings, drafting correspondence, and working on special projects and filling in for staff on occasion. This position works with a diverse group of external and internal contacts at all levels in and out of the organization. Independent judgment is required to plan, prioritize, and organize a diverse workload.
Wages: $12.00 an hour
Hours: Monday and Tuesday 8am-5pm
Essential Job Functions:
- Provide customer service and receive routine inquiries/complaints made by citizens, businesses, staff, and others, referring to Administrative Staff if outside scope of authority
- General office support including receiving/recording payments
- Type general correspondence including notifications for ordinance enforcement
- Assist with electronic and manual files
- Maintain confidential records/information that requires a high degree of discretion
- Assist in variety of public relations activities at City events
- Maintain a neat, safe, and professional workplace
- Fill in for staff that is absent occasionally
Knowledge, Skills, and Abilities
- Prefer, but not required, that an applicant has previous experience as a Clerk, Deputy Clerk, or election worker.
- Must possess a high school degree with knowledge of office procedures, 3 years’ experience in a municipal office setting preferred but not required
- Previous experience with Michigan Election Law and Qualified Voter File, preferred but not required
- Ability to work as a team with minimum supervision. Possess self-supervising attributes and a positive, congenial attitude
- Ability to establish an effective working relationship using tact, good judgment, and resourcefulness when working with staff, volunteers, other governmental agencies, and the public
- Must possess skills in problem solving, interacting with public and customer service; ability to understand and follow complex instructions, manage multiple tasks and work effectively under occasional stress and with interruptions, within deadlines and with change in work priority.
- Demonstrate skill in the use of office equipment and computer technology. Microsoft Office (must have a good working knowledge of the software) and BS&A Software (will train if necessary)
- Ability to communicate effectively, prepare detailed reports, record meeting minutes
- Demonstrate good powers of observation
- The omission of specific statement of duties does not exclude them for the position if the work is similar, related, or a logical assignment to the position
When applying, please include an application and cover letter with your resume and send to:
Parchment City Manager
650 S Riverview Drive
Parchment MI 49004
To apply for this job please visit www.parchment.org.